Guideline 2.1 Tendering Authority Procedures
- Guideline 2.1 Tendering Authority Procedures
- Guideline 2.2 Invitation to tender
- Guideline 2.3 Expedited Tender Procedures
- Guideline 2.4 Tender Evaluation Specification
- Guideline 2.5 Tender Evaluation Process
- Guideline 2.6 Tender Evaluation - Lowest Price Conforming Tender Method
- Guideline 2.7 Tender Evaluation - Weighted Attribute Method
- Guideline 2.8 Analysis of Alternative Tenders
- Guideline 2.9 Tender Negotiation
- Guideline 2.10 Notification Procedures
- Guideline 2.11 Conformity with RFT
- Guideline 2.12 Use of Particular Inputs
- Guideline 2.13
Guideline 2.1 Tendering Authority Procedures
It should be noted that Transfund New Zealand will consider for approval alternative CPPs or variations to the requirements contained in this Manual where these can be shown to be the best means of maximising the efficiency of the land transport system. One such example is the sole supplier CPP contained in Part D of this Manual.
In many cases tendering authorities will already have properly established and adequate administrative procedures for the tender process. In such cases, there is no requirement for tendering authorities to establish duplicate procedures. Each tendering authority should verify that its current administrative procedures fall within the procedures specified in this CPP and document its procedures so that they are available for Transfund New Zealand audit.
Transfund New Zealand audit would be facilitated if all information relating to the history of each contract was held on an individual contract file. It is recommended that the contract file begins with a Contract Information Sheet including the following information:
- Summary description of contract.
- Item number in approved National Roading Programme.
- Account code to be charged in the Land Transport Disbursement Account.
- Timetable showing:
- Date and time by which any Statement of Interest and Ability must be received (where relevant).
- Date that tendering authority will complete screening to short-list (where relevant).
- Date that short-listed tenderers will be invited to submit full tender (where relevant).
- Date and time by which full tenders must be received.
- Date by which final selection shall be made.
- Price estimate and main features.
Where the contractor may have access to information contained in such a Contract File tendering authorities may wish to have two files; one containing all the record of tenders information and another containing the non-confidential information for the contractor's use.
The Record of Tenders should contain the following:
- Names of tenderers
- Tender prices
- Number of tenders received
- Name of evaluating officer/s.
